How to run background checks inside Workday with the Veremark integration
For enterprise teams, hiring runs on Workday. Background screening usually doesn't. A candidate reaches offer stage, and someone logs into a separate portal, re-keys the details and chases documents by email. The Veremark Workday integration closes that gap: recruiters trigger checks from the candidate record, and the status, report and documents come back into Workday automatically.
This article covers how the integration works, what your team does day to day, how it's built and what a typical rollout looks like.
What is the Veremark Workday integration?
It's a dedicated, bidirectional connector between Workday and Veremark. Workday triggers a background check, Veremark runs it, and the results flow back onto the candidate profile. The connector is built and run by Veremark and configured to your Workday environment, so there's nothing for your team to build or host.
Two things make it different from a manual screening process. First, recruiters never leave Workday to order or track a check. Second, the data flows both ways: candidate details go out to start the check, and status, the completed report and supporting documents come back in.
How do background checks work inside Workday?
The flow has three stages, all on the candidate record your team already uses.
Start the check in Workday. On the candidate, the recruiter selects an approved check package and starts it. The candidate's CV is pulled across automatically, so there's no re-keying and no second login. The packages on the list are defined once in Veremark and synced into Workday, so recruiters only ever order checks your policy allows.
Status syncs back as checks run. Veremark runs each check and the connector updates Workday as the work progresses. Your team sees where every check stands on the record, without opening another system.
Results land on the profile. When the check completes, the final status, the full report and supporting documents, such as identity and right-to-work evidence, attach to the candidate profile in Workday. The complete audit trail is held in Veremark, a click away.
What changes for your hiring team
The difference is the handoffs that disappear.
Without the integration, screening lives in a separate tool. Details get re-keyed, documents get chased over email, and the final report often never makes it back onto the Workday record. With the integration, the check is triggered in Workday and the results return to Workday. The hiring team reviews the candidate from one record.
Which background checks can you run?
Any package your team defines in Veremark, by role type: identity, right to work, criminal record, employment history, education, references, adverse financial history, global criminal and more, across jurisdictions. Because packages are configured once and synced into Workday, screening policy stays consistent across every recruiter and role.
How is the integration built and secured?
The Veremark Workday connector brokers a two-way flow between the two systems over standard web services. It's deployed and run by Veremark, not installed in your environment.
Access is controlled through a Workday integration system user, scoped to the permissions the integration needs. Credentials are held in an encrypted, segregated vault with audit logging. Veremark is ISO 27001 certified and PBSA accredited, and the candidate journey is fully digital with explicit consent capture.
How long does a Workday integration take?
It's an enterprise integration with a structured, four-phase delivery. Most enterprise clients are live within about 12 weeks, depending on complexity and how quickly the Workday team can move.
Scoping and data mapping defines requirements and authentication. The build and beta phase connects the systems and validates the event flow. End-to-end testing covers user acceptance against your use cases. Production cutover moves you to live.
Beyond the point of hire
A check at hire tells you who someone was on day one. Veremark keeps that record current with re-screening and continuous monitoring on the same platform, connected to the original check. The Workday integration is the entry point to a screening programme that doesn't stop at the offer.
Frequently asked questions
Do we need to build anything in Workday?
No. The connector is built and run by Veremark. Your Workday team provides a scoped integration system user and configures the trigger. There's nothing for you to host.
Is the integration bidirectional?
Yes. Candidate data flows from Workday to Veremark to start the check, and status, the completed report and documents flow back into Workday onto the candidate profile.
Can someone view a report without a Veremark login?
Yes. Veremark can generate a secure, time-bound link so a senior reviewer can open a report without an account.
Which checks are available?
Identity, right to work, criminal record, employment history, education, references and more, across global jurisdictions. Packages are defined in Veremark and synced into Workday.
How is candidate data kept secure?
Access is scoped through a Workday integration system user. Credentials are encrypted and segregated, with audit logging. Veremark is ISO 27001 certified and PBSA accredited.
See it for yourself
Speak to our team about running your check packages inside Workday or if you are keen on scoping an enterprise integration.
FAQs
This depends on the industry and type of role you are recruiting for. To determine whether you need reference checks, identity checks, bankruptcy checks, civil background checks, credit checks for employment or any of the other background checks we offer, chat to our team of dedicated account managers.
Many industries have compliance-related employment check requirements. And even if your industry doesn’t, remember that your staff have access to assets and data that must be protected. When you employ a new staff member you need to be certain that they have the best interests of your business at heart. Carrying out comprehensive background checking helps mitigate risk and ensures a safer hiring decision.
Again, this depends on the type of checks you need. Simple identity checks can be carried out in as little as a few hours but a worldwide criminal background check for instance might take several weeks. A simple pre-employment check package takes around a week. Our account managers are specialists and can provide detailed information into which checks you need and how long they will take.
All Veremark checks are carried out online and digitally. This eliminates the need to collect, store and manage paper documents and information making the process faster, more efficient and ensures complete safety of candidate data and documents.
In a competitive marketplace, making the right hiring decisions is key to the success of your company. Employment background checks enables you to understand more about your candidates before making crucial decisions which can have either beneficial or catastrophic effects on your business.
Background checks not only provide useful insights into a candidate’s work history, skills and education, but they can also offer richer detail into someone’s personality and character traits. This gives you a huge advantage when considering who to hire. Background checking also ensures that candidates are legally allowed to carry out certain roles, failed criminal and credit checks could prevent them from working with vulnerable people or in a financial function.
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