Integrations

Ashby

An all-in-one recruiting solution with powerful analytics, automation, and structured workflows.

Ashby is an all-in-one recruiting platform that combines ATS, CRM & Sourcing, Scheduling, and Analytics into a single solution. Ashby delivers real-time, reliable data, a great candidate and recruiter experience, and AI automation that enables recruiters to operate more efficiently, and a single source of truth.

Veremark and Ashby integration set up

1. Initial setup

Veremark setup

First setup the Veremark account with the relevant criteria and checks that you want to order through Ashby.
Within Settings-> Integrations click on the Ashby icon to create and display the PartnerKey record (Fig.1).
Copy that API Key, paste into your favourite notes app. This will be used in the next step within Ashby.

*Fig. 1 Generate/retrieve PartnerKey guid and share with Ashby user*

Ashby Setup

Next navigate to Admin -> API keys in Ashby. Generate the Ashby API key (Fig.2) by clicking the +New icon and selecting Veremark from the dropdown list of partners (Fig.3) and copy it.
Share the Ashby API key with your Veremark rep.

Asby2 — Fig. 2 Ashby Admin panel → API key

ashby3 — Fig. 3 Create new Ashby API key

Configure Veremark integration in Ashby app. On the Ashby app go to the Admin panel and click Integrations on the side panel (Fig. 5). Search for Veremark and enter the Veremark API key in the box shown

That's it! All done, the two systems are connected. Now to order some checks...

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2. Ordering Veremark checks in Ashby

Adding the background check in the Interview Plan

Navigate to the candidate pipeline for a role you are hiring for. You can decide on which step of the custom Interview plan to add the Veremark background checks (Fig. 4).

In step 2. of the image below the user can go into the recruitment role details.

a2832fc0-9437-4a6e-ac7a-f164d1451a77 — Fig. 4 Recruitment role overview on Ashby app

Steps to add background check step into the Interview plan:

80bc4e4a-3ff2-4e50-8a2b-624474a74902 — Fig. 5 Adding the background check in the Interview plan

The screen below will be visible once the user follows the steps from Fig.4

91603edf-28b5-43d3-9c5a-94329822e0e5 — Fig. 6 Select a list of Criteria (already created in Veremark app)

The assessment can be started from the candidate details page, over the step that was previously setup in the interview plan as a starting point of the background check (Fig.7)

4deef153-f038-47e8-9d34-d184a5b2ad41 — Fig. 7 Start new Assessment (manually) for a candidate

9fde8428-7efd-4ea6-acf6-7a74e5dd0409 — Fig. 8 How a requested and not yet started assessments looks like in Ashby

Once the background check process is finished in Veremark, the system automatically publishes the data on Ashby and you can see the results (Fig. 9).

350e4b73-6f23-4ef4-9495-5c2cb823eec2 — Fig. 9 Assessment complete on Ashby app

The following can be seen:

When the overall status was changed and to what state it was changed
The result flag
The direct link to the report in the Veremark app
The date/time when the assessment data (report url and status) was sent to Ashby

All-In-One Recruiting Platform

An integrated solution designed to help companies of all sizes excel at hiring. Ambitious hiring teams love Ashby.

Ease of use and customization—together

Built with recruiters and hiring managers in mind – less clicks and easy to use, with the approvals, alerts and automation admins need.

Powerful and beautiful scheduling automation

Direct booking provides beautiful candidate self-scheduling. Powerful manual scheduling speeds up scheduling complex panel interviews.

FAQs

What background check do I need?

This depends on the industry and type of role you are recruiting for. To determine whether you need reference checks, identity checks, bankruptcy checks, civil background checks, credit checks for employment or any of the other background checks we offer, chat to our team of dedicated account managers.

Why should employers check the background of potential employees?

Many industries have compliance-related employment check requirements. And even if your industry doesn’t, remember that your staff have access to assets and data that must be protected. When you employ a new staff member you need to be certain that they have the best interests of your business at heart. Carrying out comprehensive background checking helps mitigate risk and ensures a safer hiring decision.

How long do background checks take?

Again, this depends on the type of checks you need. Simple identity checks can be carried out in as little as a few hours but a worldwide criminal background check for instance might take several weeks. A simple pre-employment check package takes around a week. Our account managers are specialists and can provide detailed information into which checks you need and how long they will take.

Can you do a background check online?

All Veremark checks are carried out online and digitally. This eliminates the need to collect, store and manage paper documents and information making the process faster, more efficient and ensures complete safety of candidate data and documents.

What are the benefits of a background check?

In a competitive marketplace, making the right hiring decisions is key to the success of your company. Employment background checks enables you to understand more about your candidates before making crucial decisions which can have either beneficial or catastrophic effects on your business.

What does a background check show?

Background checks not only provide useful insights into a candidate’s work history, skills and education, but they can also offer richer detail into someone’s personality and character traits. This gives you a huge advantage when considering who to hire. Background checking also ensures that candidates are legally allowed to carry out certain roles, failed criminal and credit checks could prevent them from working with vulnerable people or in a financial function.