How to run background checks inside SmartRecruiters with the Veremark integration
Most screening delays have nothing to do with the checks. They happen in the gap between systems: a candidate hits offer stage in SmartRecruiters, someone logs into a separate screening portal, re-types the candidate's details, then chases documents by email. Days disappear at exactly the moment your best candidate is most likely to have a competing offer.
The Veremark integration for SmartRecruiters closes that gap. Background checks are ordered from the candidate page your recruiters already use, candidates complete everything digitally, and results come back to the same page automatically. Your admin can switch it on in under an hour, with no engineering work.
Here's exactly how it works.
What is the Veremark SmartRecruiters integration?
Veremark is a native assessment integration listed in the SmartRecruiters Apps & Integrations marketplace. Once connected, the background check packages your team has approved appear in the Assessments panel on every candidate application page. Recruiters order checks, track status and see outcomes without leaving SmartRecruiters, while the full report and audit trail sit one click away on the Veremark platform.
How to order a background check in SmartRecruiters: three steps
Step 1: order from the candidate page. Open the Assessments panel on any candidate, choose the check package your team has defined, and click Send. Candidate details flow across automatically, so there's no second login and no re-keying.
Step 2: the candidate does the rest. Veremark emails the candidate a clear list of what's needed. They complete everything digitally in minutes, and automated reminders do the chasing, including slow referees.
Step 3: results land back in SmartRecruiters. Status updates on the candidate application page as checks progress, and the outcome appears in the same place on completion. The full report, with the complete audit trail, is one click away in Veremark.
Which background checks can you run through SmartRecruiters?
Any package your team builds in Veremark can be ordered through the integration: criminal record, employment history, education, identity, right to work, references, credit and more, across global jurisdictions.
Packages (Veremark calls them criteria) are defined once, by role type. A graduate package, a regulated-role package, an executive package. Recruiters choose from the approved menu, so the right checks run for the right roles every time, and screening policy is enforced by design rather than by memory.
How long does the SmartRecruiters integration take to set up?
Under an hour, typically, and your own admin can do it:
- Create a Veremark account and define your check packages.
- In SmartRecruiters, go to Settings / Admin → Apps & Integrations, find Veremark and click Connect.
- Sign in with your Veremark details. Your packages appear in the Assessments panel, ready to order.
There's nothing for IT to build or host, and your Veremark account manager can walk through setup with you on a call. Full instructions live in the setup guide.
Is candidate data secure?
Veremark is ISO 27001 certified and PBSA accredited. The candidate journey is fully digital with explicit consent capture, so personal documents never sit in recruiter inboxes, and a complete, exportable audit trail is retained in Veremark. Veremark screens for global employers including Wise, PepsiCo, McDonald's, Schneider Electric and AXA, and is rated 4.8 on Capterra and 4.3 on G2.
What happens after the hire?
A check at hire tells you who someone was. Veremark keeps that record current, with re-screening and continuous monitoring on the same platform, connected to the original check. The SmartRecruiters integration is the front door to a system that keeps workforce trust current after day one, not just a faster way to run a one-off check.
FAQs
Do we need IT involved to connect Veremark and SmartRecruiters?
No. A SmartRecruiters admin connects Veremark from Apps & Integrations and signs in with Veremark credentials. There is nothing to build or host.
Can recruiters order the wrong checks?
No. Recruiters choose from check packages your team has approved in Veremark, so screening policy stays consistent without per-order decisions.
Where do results appear?
Check status and the outcome display on the candidate application page in SmartRecruiters. The full report and audit trail open in Veremark, one click away.
Who chases the candidate for documents?
Veremark does. The candidate journey is fully digital and reminders are automated, for candidates and referees.
We use a different ATS. Can you still help?
Yes. Veremark integrates across the modern HR stack, and the Verelink API covers custom builds. Reach out and we'll map how screening would run inside your workflow.
See it for yourself
Speak to our team about running your check packages inside SmartRecruiters.
FAQs
This depends on the industry and type of role you are recruiting for. To determine whether you need reference checks, identity checks, bankruptcy checks, civil background checks, credit checks for employment or any of the other background checks we offer, chat to our team of dedicated account managers.
Many industries have compliance-related employment check requirements. And even if your industry doesn’t, remember that your staff have access to assets and data that must be protected. When you employ a new staff member you need to be certain that they have the best interests of your business at heart. Carrying out comprehensive background checking helps mitigate risk and ensures a safer hiring decision.
Again, this depends on the type of checks you need. Simple identity checks can be carried out in as little as a few hours but a worldwide criminal background check for instance might take several weeks. A simple pre-employment check package takes around a week. Our account managers are specialists and can provide detailed information into which checks you need and how long they will take.
All Veremark checks are carried out online and digitally. This eliminates the need to collect, store and manage paper documents and information making the process faster, more efficient and ensures complete safety of candidate data and documents.
In a competitive marketplace, making the right hiring decisions is key to the success of your company. Employment background checks enables you to understand more about your candidates before making crucial decisions which can have either beneficial or catastrophic effects on your business.
Background checks not only provide useful insights into a candidate’s work history, skills and education, but they can also offer richer detail into someone’s personality and character traits. This gives you a huge advantage when considering who to hire. Background checking also ensures that candidates are legally allowed to carry out certain roles, failed criminal and credit checks could prevent them from working with vulnerable people or in a financial function.
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