How to run background checks inside SAP SuccessFactors with the Veremark integration

For enterprise teams, hiring runs on SAP SuccessFactors. Background screening usually doesn't. A candidate reaches offer stage, and someone logs into a separate portal, re-keys the details and chases documents by email. The Veremark SAP SuccessFactors integration closes that gap: recruiters trigger checks from the candidate record, and the status, report and documents come back into SuccessFactors automatically.

This article covers how the integration works, what your team does day to day, how it's built and what a typical rollout looks like.

What is the Veremark SAP SuccessFactors integration?

It's a certified SAP SuccessFactors integration, listed on SAP Store, that connects SuccessFactors and Veremark over SuccessFactors' standard recruiting APIs. SuccessFactors triggers a background check, Veremark runs it, and the results flow back onto the candidate record. The connection is built and run by Veremark, so there's nothing for your team to build or host.

Two things make it different from a manual screening process. First, recruiters never leave SuccessFactors to order or track a check. Second, the data flows both ways: candidate details go out to start the check, and status, the completed report and supporting documents come back in.

How do background checks work inside SAP SuccessFactors?

The flow has three stages, all on the candidate record your team already uses.

Start the check in SuccessFactors. The recruiter moves the candidate to the Background Check status, then uses Take Action and Initiate background check on the candidate record. The candidate's details are pulled across automatically, so there's no re-keying and no second login. The checks tied to the job requisition are defined once in Veremark, so recruiters only ever order checks your policy allows.

Status syncs back as checks run. Veremark runs each check and the integration updates the candidate's Background check section as the work progresses. Your team sees where every check stands on the record, without opening another system.

Results land on the record. When the check completes, the final status and a link to the full report attach to the candidate, with supporting documents synced back. The complete audit trail is held in Veremark, a click away.

What changes for your hiring team

The difference is the handoffs that disappear.

Without the integration, screening lives in a separate tool. Details get re-keyed, documents get chased over email, and the final report often never makes it back onto the SuccessFactors record. With the integration, the check is triggered in SuccessFactors and the results return to SuccessFactors. The hiring team reviews the candidate from one record.

Which background checks can you run?

Any package your team defines in Veremark, by role type: identity, right to work, criminal record, employment history, education, references, adverse financial history, global criminal and more, across jurisdictions. Because packages are configured once and tied to the requisition, screening policy stays consistent across every recruiter and role.

How is the integration built and secured?

Veremark connects to SuccessFactors over its standard recruiting APIs as a certified, listed SAP partner integration. It's deployed and run by Veremark, not installed in your environment.

Access is scoped to the permissions the integration needs. Credentials are held in an encrypted, segregated vault with audit logging. Veremark is ISO 27001 certified and PBSA accredited, and the candidate journey is fully digital with explicit consent capture.

How long does the integration take to go live?

Because it's a certified, standardised integration rather than a bespoke build, the rollout is straightforward: scoping, connect, end-to-end testing, then go live. The exact timeline depends on your SuccessFactors setup and how quickly your SAP team can move.

Scoping agrees the checks, roles and how your recruiting is configured. The connect stage enables the integration, maps data fields and sets up authentication. End-to-end testing covers user acceptance against your hiring flow. Then you switch it on for recruiters, with Veremark support.

Beyond the point of hire

A check at hire tells you who someone was on day one. Veremark keeps that record current with re-screening and continuous monitoring on the same platform, connected to the original check. The SuccessFactors integration is the entry point to a screening programme that doesn't stop at the offer.

Frequently asked questions

Is this a certified SAP integration?

‍Yes. It's a certified SAP SuccessFactors integration, listed on SAP Store and SAP's partner directory, using SuccessFactors' standard recruiting APIs.

Do we need to build anything in SuccessFactors?

‍No. Your SAP admin enables the integration and configures the trigger. The connection is built and run by Veremark, so there's nothing for you to host.

Is the integration bidirectional?

‍Yes. Candidate data flows from SuccessFactors to Veremark to start the check, and status, the completed report link and documents flow back onto the candidate record.

Can someone view a report without a Veremark login?

‍Yes. Veremark can generate a secure, time-bound link so a senior reviewer can open a report without an account.

Which checks are available?

‍Identity, right to work, criminal record, employment history, education, references and more, across global jurisdictions. Packages are defined in Veremark.

How is candidate data kept secure?

‍Access is scoped over SuccessFactors' standard APIs. Credentials are encrypted and segregated, with audit logging. Veremark is ISO 27001 certified and PBSA accredited.

See it for yourself

Speak to our team about running your check packages inside SAP Success Factors or if you are keen on scoping an enterprise integration.

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