Choosing the best background screening program for your industry

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Investing in any type of software requires a lot of thought, evaluation and the nod from senior level. When it comes to building a business case for this type of service, how can you ensure that the product you present to your stakeholders is the ideal one for your industry and prospective candidates.

In this blog, we’ll look at how not all background screening partners have a one-size fits all approach, and how - depending on your size, sector and geography - you can make an informed decision about choosing the right pre-hire checking software for you.

A background screening program is an essential tool for organizations to make informed hiring decisions and maintain a safe and productive work environment. With the ever-growing number of options available in the market, it's crucial for employers to understand the various factors to consider when selecting the best employee background screening program for their specific industry. This comprehensive guide will help you navigate the process of choosing the right solution, tailored to your industry's unique needs.

1. Understand the Legal and Regulatory Landscape

Before selecting a background screening program, it's essential to understand the legal and regulatory requirements in your jurisdiction. Different countries and states have varying regulations that govern the collection, use, and disclosure of personal information during the employment screening process. This includes the Fair Credit Reporting Act (FCRA), the General Data Protection Regulation (GDPR), and the Equal Employment Opportunity Commission (EEOC) guidelines.

2. Identify Industry-Specific Requirements

Each industry has unique requirements when it comes to employee background screening. For example, the financial sector may require credit checks, while the healthcare industry might need verification of professional licenses and certifications. Understand the specific needs of your industry and ensure that the background screening program you choose covers those needs.

3. Evaluate the Scope and Depth of Screening Services

Background screening programs can vary significantly in the scope and depth of their services. Some may only provide basic information, such as criminal history and identity verification, while others offer more comprehensive packages that include credit checks, driving records, and drug testing. Consider the level of detail you need for your industry and make sure the program you choose can provide it.

4. Check for Integration with Your Existing HR System

Many background screening programs offer integration with HR systems and applicant tracking software, streamlining the hiring process and eliminating the need for manual data entry. If you already have an HR system in place, ensure that the background screening program you choose is compatible with it.

5. Assess the Turnaround Time

A prompt background check is essential in competitive industries where top talent can be quickly scooped up by other organizations. Check the average turnaround time of the background screening program you're considering and ensure that it meets your organization's needs.

6. Ensure Data Security and Privacy Compliance

The security of personal data is a critical concern for both employers and job applicants. Make sure that the background screening program you select follows best practices in data security and complies with relevant data privacy regulations, such as the GDPR and the FCRA.

7. Look for Customer Support and Expertise

A background screening program should provide excellent customer support, as well as access to industry experts who can help guide you through the process. Look for a provider with a strong track record of customer satisfaction and a team of knowledgeable professionals who can answer your questions and address any concerns.

8. Compare Pricing and Contract Flexibility

Cost is always an important consideration when selecting a background screening program. Compare pricing and contract terms among different providers to ensure that you're getting the best value for your investment. Additionally, look for a provider that offers flexible contract options, allowing you to scale your background screening program as your organization grows.

9. Verify the Provider's Reputation and Track Record

Before choosing a background screening program, verify the provider's reputation and track record. Look for testimonials and case studies from other organizations in your industry, and check for any history of legal or regulatory issues. This will help you gauge the reliability and credibility of the provider.

10. Request a Demo or Trial

Finally, before making a decision, request a demo or trial of the background screening program you're considering. This will give you a hands-on experience of how the program works and help you determine whether it's the right fit for your organization.


Choosing the best employee background screening program for your industry is a critical decision that can have a significant impact on your organization's hiring process, compliance, and overall workplace environment. By understanding the legal and regulatory landscape, identifying industry-specific requirements, evaluating the scope and depth of services, ensuring compatibility with your HR system, assessing turnaround time, verifying data security and privacy compliance, looking for customer support and expertise, comparing pricing and contract flexibility, checking the provider's reputation and track record, and requesting a demo or trial, you'll be well-equipped to make an informed decision.

Remember, the right background screening program can help you attract and retain top talent, minimize the risk of costly hiring mistakes, and maintain a safe and productive work environment. Investing time and effort in selecting the best solution for your industry will pay off in the long run, contributing to the overall success of your organization.

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What background check do I need?

This depends on the industry and type of role you are recruiting for. To determine whether you need reference checks, identity checks, bankruptcy checks, civil background checks, credit checks for employment or any of the other background checks we offer, chat to our team of dedicated account managers.

Why should employers check the background of potential employees?

Many industries have compliance-related employment check requirements. And even if your industry doesn’t, remember that your staff have access to assets and data that must be protected. When you employ a new staff member you need to be certain that they have the best interests of your business at heart. Carrying out comprehensive background checking helps mitigate risk and ensures a safer hiring decision.

How long do background checks take?

Again, this depends on the type of checks you need. Simple identity checks can be carried out in as little as a few hours but a worldwide criminal background check for instance might take several weeks. A simple pre-employment check package takes around a week. Our account managers are specialists and can provide detailed information into which checks you need and how long they will take.

Can you do a background check online?

All Veremark checks are carried out online and digitally. This eliminates the need to collect, store and manage paper documents and information making the process faster, more efficient and ensures complete safety of candidate data and documents.

What are the benefits of a background check?

In a competitive marketplace, making the right hiring decisions is key to the success of your company. Employment background checks enables you to understand more about your candidates before making crucial decisions which can have either beneficial or catastrophic effects on your business.

What does a background check show?

Background checks not only provide useful insights into a candidate’s work history, skills and education, but they can also offer richer detail into someone’s personality and character traits. This gives you a huge advantage when considering who to hire. Background checking also ensures that candidates are legally allowed to carry out certain roles, failed criminal and credit checks could prevent them from working with vulnerable people or in a financial function.

Transform your hiring process

Request a discovery session with one of our background screening experts today.

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