An Employer's Essential Guide to Rescreening

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Is the First Background Check Enough? 

Background checks are a great place to start when it comes to reducing risk. However, should it just stop at the initial check? While it may be a nice notion to believe all employees can simply be trusted in their personal and professional lives, this isn't always the case. Naturally, some elements fall outside of the control or view of the employer such as what an individual does in their leisure time - in this case, any criminal activity or negative behaviors could tarnish an organization's brand, culture, and people.

While the first background check may have been thought of as a set and forget activity in the past, in today’s dynamic and fast paced working world, this isn’t always enough. The workforce of today is dynamic, and so are the risks businesses face. From internal fraud, workplace violence or a criminal record gained during employment that may compromise an employee's position - the warning signs may already be there. If they’re spotted early, it could make all the difference - and that’s where rescreening plays an essential role.  But what exactly is rescreening? In this article, we explore the basics of rescreening - such as what it is, why it’s done, and the checks you should be aware of. 

What is Rescreening? 

Rescreening is an ongoing and periodic check conducted throughout the employment of an individual - this set period of time is determined by the organization, the company's screening policy, and the industry/role in question depending on the level of risk. It’s common for this to occur 2 to 3 years into the tenure of an employee, or in cycles such as every 6 months or every year. This provides organizations with the opportunity to refresh and update an employee's record during the defined period. Rescreening is often observed among start-up and technology firms, as they work with confidential information and proprietary software, therefore protecting their intellectual property is of paramount importance.

While rescreening may be a new concept for you, it’s familiar and mandated within regulated sectors such as financial services, or healthcare - and rightly so, as these are critical industries where people’s lives and financial well-being depend upon it - any negligence could have disastrous implications. As reported within our Guide ‘The Need for Periodically Screening and Re-screening Your Existing Employees with Background Checks’, in 2020, at the peak of the pandemic, a CXO of a renowned investment firm was found guilty of insider trading. Consequently, this resulted in checks for all employees at the organization. Veremark’s 2022 State of Discrepancies Report reveals that within the financial services sector, there are an average of 7 checks per candidate, and the top 5 discrepancies identified include CV gaps, past employment falsifications, conflict of interest, criminal records and discrepancies in civil checks. 

Reasons to Rescreen? 

Where it’s not mandated, responsible employers are leveraging rescreening as a best practice approach to maximize their protection and minimize risk. Taking a proactive approach to the risks, can alert your organization of any early threats that can occur, such as embezzlement, conflicts of interest, fraud, theft and violent behavior. These are some of the main reasons organizations choose to rescreen:

  • Breaks in employment or furlough - During the pandemic more than one in four workers were furloughed in the UK alone according to the BBC, employers may wish to account for these periods where there is an increased element of risk.
  • Mergers or acquisitions - In this case existing employees are treated as ‘new’ and are subject to the same level of checks as a new starter.
  • Promotions - For example, an employee may change to a new department e.g. from Customer Service to Finance, which may involve dealing with monetary transactions, or viewing sensitive information.
  • Checking for up-to-date qualifications - Competencies and credentials need to be kept up to date to ensure employees can carry out their duties, efficiently and lawfully.
  • Employee Relocation - If your employee is moving to a new country you may wish to rescreen to comply with local laws and company policies in the new destination.
  • Tendering for new contracts - During a project tendering process certain clients may require checks so that you’re considered for business.

Regardless of the industry you’re operating within, rescreening should be a serious consideration for all - demonstrating your organization is stringent, has robust processes in place to hire and attract the right person - this tends to cover baseline screenings such as criminal record checks and more recently social media checks which have grown in popularity. These ensure that any questionable social media statements or remarks are flagged to the employer, for more informed hiring decisions.

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What background check do I need?

This depends on the industry and type of role you are recruiting for. To determine whether you need reference checks, identity checks, bankruptcy checks, civil background checks, credit checks for employment or any of the other background checks we offer, chat to our team of dedicated account managers.

Why should employers check the background of potential employees?

Many industries have compliance-related employment check requirements. And even if your industry doesn’t, remember that your staff have access to assets and data that must be protected. When you employ a new staff member you need to be certain that they have the best interests of your business at heart. Carrying out comprehensive background checking helps mitigate risk and ensures a safer hiring decision.

How long do background checks take?

Again, this depends on the type of checks you need. Simple identity checks can be carried out in as little as a few hours but a worldwide criminal background check for instance might take several weeks. A simple pre-employment check package takes around a week. Our account managers are specialists and can provide detailed information into which checks you need and how long they will take.

Can you do a background check online?

All Veremark checks are carried out online and digitally. This eliminates the need to collect, store and manage paper documents and information making the process faster, more efficient and ensures complete safety of candidate data and documents.

What are the benefits of a background check?

In a competitive marketplace, making the right hiring decisions is key to the success of your company. Employment background checks enables you to understand more about your candidates before making crucial decisions which can have either beneficial or catastrophic effects on your business.

What does a background check show?

Background checks not only provide useful insights into a candidate’s work history, skills and education, but they can also offer richer detail into someone’s personality and character traits. This gives you a huge advantage when considering who to hire. Background checking also ensures that candidates are legally allowed to carry out certain roles, failed criminal and credit checks could prevent them from working with vulnerable people or in a financial function.

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The Need for Periodically Screening and Re-Screening Your Existing Employees with Background Checks

For a positive future of work, it is important that all organisations ensure that every employee is privately and professionally positive in their life behaviour, both now and over the months and years ahead. If an existing employee commits a criminal offence, it can significantly and negatively impact their organisation. Hence, it's crucial today to perform ongoing periodic checks throughout their employment.

Companies need to be more alert about this during their hiring process. Candidates must be screened thoroughly, and all information related to their backgrounds, professional experience, and educational qualifications must be verified. Failure to do so can cost the hiring company months in lost productivity, thousands of dollars in salary and hiring costs, and may damage the company's culture, brand, and reputation.

Employee screening is the practice of investigating talent for any misconduct or changes in their circumstances. On one hand, this may be considered invasive; however, it may also be prioritised as an important part of the ongoing health of the workforce checking and verification process. Employee screening is something that, first and foremost, any employer needs to do. A business needs to plan justified ongoing screening of its employees in order to mitigate and minimise risk.

In this report, we discuss:

- How widespread is employee screening?

- How does talent screening during the course of employment work?

- Criminal record checks

- Ensure the greater safety of your business after hiring a new employee

- Can Employers Re-screen Employees?

- What employers should follow while conducting checks during the course of employment

- How to conduct ongoing background rescreening?

- What may an employer expect to find when a check is done during employment?

- Consent regarding the continuous screening of employees

- Employers are increasingly running social media check

- Reduction in time required for employee screening

- Veremark candidate & employee screening

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