UK Right to Work Check Service - Veremark
UK Right to Work Check: Is your Candidate Eligible to work in the UK?
Veremark’s Right to Work (RTW) Check service offers UK employers confidence when making hiring decisions and recruiting new applicants. Every candidate’s situation is different. That’s why we’ve created a digital journey for UK Right to Work Checks that automatically adapts to each candidate. Our process takes the stress and guesswork out of compliance by providing three options for completing the check (while also providing the basis for a statutory excuse).
Description
A UK Right to Work Check (RTW) verifies that each candidate is legitimately permitted to work in the UK. This check is the employer's obligation, and failure to conduct the process correctly can result in jail time or penalties. Veremark’s UK RTW service guides candidates through the relevant journey, easing the administrative and time-intensive burden for employers. The new digital approach helps streamlines the process by removing the requirement to check documents in-person.
There are three options for completing the compulsory check:
- Digital - candidates will be guided through the steps of identity verification through our partner IDSP Hooyu. This option is available for all candidates who can provide a valid (in-date) passport issued by the United Kingdom or the Republic of Ireland.
- Online sharecode - available for candidates who can provide a sharecode during the application process. Veremark uses the sharecode to conduct a Home Office online right to work check via the UK government database. The official report is made available on the Veremark platform for the client to view.
- Manual (Document upload) - for candidate’s not able to benefit from the other two journeys, Veremark will prompt the candidate upload relevant identification documents, such as a UK birth certificate or a letter from the Home Office. The Veremark team checks the documents to assess their applicability to establishing the candidate’s right to work status and will note the findings on the results. The client can use the notes, upon seeing the candidate face-to-face, against the relevant documents - helping to establish the right to work.
Veremark’s digital identity verification will provide employers with the basis for obtaining a statutory excuse. However, it is also important for employers to check the results of the identity verification check against the individual presenting themselves for work to help ensure they are not an imposter. The employer is also expected to retain a clear copy of the check results for the duration of the individual’s employment and for two years after the employment has come to an end - which can be done via the Veremark platform.
Employers who conduct Right to Work checks correctly can rely on a statutory defense against claims of compliance violations, showing they have taken consistent and compliant steps to guarantee they are only employing individuals with authorization to work in the UK.
Trusted by the world's best workplaces
PROVEN
.png)
.png)
and Loved by reviewers
Easy
Reduce risk
No lock-in
Global checks
24/7 support
Faster time to hire
FAQs
This depends on the industry and type of role you are recruiting for. To determine whether you need reference checks, identity checks, bankruptcy checks, civil background checks, credit checks for employment or any of the other background checks we offer, chat to our team of dedicated account managers.
Many industries have compliance-related employment check requirements. And even if your industry doesn’t, remember that your staff have access to assets and data that must be protected. When you employ a new staff member you need to be certain that they have the best interests of your business at heart. Carrying out comprehensive background checking helps mitigate risk and ensures a safer hiring decision.
Again, this depends on the type of checks you need. Simple identity checks can be carried out in as little as a few hours but a worldwide criminal background check for instance might take several weeks. A simple pre-employment check package takes around a week. Our account managers are specialists and can provide detailed information into which checks you need and how long they will take.
All Veremark checks are carried out online and digitally. This eliminates the need to collect, store and manage paper documents and information making the process faster, more efficient and ensures complete safety of candidate data and documents.
In a competitive marketplace, making the right hiring decisions is key to the success of your company. Employment background checks enables you to understand more about your candidates before making crucial decisions which can have either beneficial or catastrophic effects on your business.
Background checks not only provide useful insights into a candidate’s work history, skills and education, but they can also offer richer detail into someone’s personality and character traits. This gives you a huge advantage when considering who to hire. Background checking also ensures that candidates are legally allowed to carry out certain roles, failed criminal and credit checks could prevent them from working with vulnerable people or in a financial function.
FAQs
Everyone else, including British citizens with expired passports or those without a passport.
The service is only available to non-British and non-Irish passport holders. For example, anyone who falls under the EU Settlement Scheme, anyone who has a UK Visas and Immigration account, a Biometric Residence Permit, Biometric Residence Card or Visa. Basically, we can check anyone who can provide us with their sharecode.
Only candidates who are able to provide a valid (in-date) passport issued by the United Kingdom or the Republic of Ireland are to get a digital ID check.
Before a new employee begins their job, a company must conduct a compliant right to work check. Failure to conduct the process correctly can result in jail time or penalties.
During their HooYu journey, candidates will need to provide their explicit consent for Veremark to use and process their data. They will be asked to turn on their video camera to establish their likeness and they will be asked to upload one or two documents, depending on their situation and the checks that have been ordered.
GPG stands for Good Practice Guide and is the core guidance on Digital Identity. It sits within the Digital Identity and Attributes Trust Framework
GPG45 sets out four levels of confidence in terms of proof of identity. These are:
- low confidence (Not used)
- medium confidence (RTW & Basic DBS)
- high confidence (Standard DBS & Enhanced DBS)
- very high confidence (Not used)
In the main, we are delivering Medium Level Confidence Journeys, and High Level Confidence Journeys. Medium Journeys can be used for RTW checks.
Identity service providers (IDSPs) enable candidates to demonstrate their employment eligibility and identity virtually whenever and wherever it is convenient for them. When using an IDSP, employers no longer need to physically inspect papers, streamlining the process for both employers and workers.
If you hire an illegal worker and do not properly verify their permission to work, you could be subject to a civil penalty. If you are found guilty of hiring someone who you knew or had "reasonable grounds to suspect" did not have the right to work in the UK, you could receive a 5-year prison sentence and an unlimited fine.
Once you have provided the contact details for your candidate we will email them and ask them to visit our secure portal to complete a quick form providing the necessary information to start the check.
Results will be emailed to you immediately, unless during the ordering process you specify that you prefer to download the results from our platform. In that case we will send you login details to access.
The adjustments to right to work checks introduced on 30th March 2020 due to the COVID-19 pandemic came to an end on the 30th September. Effective from the 1st October, employers are able to carry out a right to work check in one of three ways:
- A manual right to work check
- A right to work check using IDVT through the services of an identity service provider (IDSP)
- A Home Office online right to work check
Instead of providing physical documents to the employer, candidates with the necessary evidence of identification can use a digital right to work check to remotely verify their identity and demonstrate their right to work.
In most cases, a digital right to work check can verify the identity and immigration status of a candidate instantly. Should there be a need to review documents, the process will take an average of 1-2 business days.
Throughout the journey, candidates are provided with real-time prompts and advice on how to provide documents and how to go through the likeness check. This includes guidance on how to take a high quality image, allowing us to confirm their identity more quickly.
Candidates using a computer will have an option to upload pictures of their documents directly from their computer. There is also the option to continue the request on a mobile device, even if they have started the process on a desktop.
Yes, Veremark offers right to work checks online with a digital journey that automatically adapts to each candidate. Our process takes the stress and guesswork out of compliance by providing three options for completing the check (while also providing the basis for a statutory excuse).
Prior to September 30th, Covid-adjusted instructions for right to work checks allowed candidates to transmit scanned or photo versions of identification while conducting identity document checks during video conversations. However, as of October 1st, this form of verification is no longer compliant.
Yes, right to work checks are an employer's legal obligation and verify that each candidate is legitimately permitted to work in the UK. Before a new employee begins a job, the employer must conduct a compliant right to work check. Failure to conduct the process correctly can result in jail time or financial penalties.
Veremark’s UK RTW service guides candidates through the relevant journey, easing the administrative and time-intensive burden for employers. The new digital approach helps streamline the process by removing the requirement to check documents in-person.
Transform your hiring process
Request a discovery session with one of our background screening experts today.
