Guide to Reference Checking Software and How it Can Save you Time, Money, and Resources

Share this article
Financial Hiring Trends Report of 2023

The use of reference checking software is a strong trend in the hiring process that has very much become a necessity. 

In this post we will provide information on how reference checking software can help with the reference checking process, and why it’s important to use specially designed tools and services to find out if the candidate is a good fit for a role, business and culture. 

Reference checks are an important part of any hiring process. They are critical in making sure that you hire someone who will be able to do the job well and represent your company in the best way possible. Reference checks also give you an opportunity to have conversations with people who know your candidate and get their opinion on whether or not they would be a good fit for your company. 

There are now reference checking software that can help make the process of reference checking a lot faster for you and more efficient when it comes to finding qualified candidates. These software are usually being used by background checking companies. Reference checking software allows you to search for references by name, resume, and location. This can be very helpful when it comes to being able to quickly secure a reference. In order to create the best candidate experience, companies need to start with a healthy reference checking process. 

Reference checking software solutions can help make this process more efficient and easier for hiring managers and recruiters. References are an important part of any hiring process because they give you an opportunity to talk about your candidates with someone who knows them. If you are unable to reach a candidate, a reference can be helpful for creating a better candidate experience. The idea of references is relatively simple. But it can be difficult to find the right person to talk to, especially with the numerous different types of designated and declared references available today, such as friends, family members, professional network contacts, and previous employers. Some companies have seen huge losses as a result of this process being done poorly, due to unhappy candidates. 

It is important to hire the right people and make sure they are happy with their experience. Reference checking software can help with this process by assisting you in finding the right person to talk to. With reference checking software, you can easily find the right person by inputting a contact name or email address. The software will then make contact with the designated referee. The software will also include information on the type of relationship they have with the person and whether or not they are willing to respond to the request for a candidate reference.

How to Prevent Candidate Scams With the Help of Reference Checking Tools

Reference checking tools are a great way to protect companies from scams. These tools and services can help you find out if the candidate is telling the truth about their previous job experience and background. 

Reference checking tools are very useful in reducing the risk of hiring a candidate that has lied on their resume. They help you to know about their soft and hard skills before they start working for you and it saves time in the long run.

Reference checking tools are a great way to find out if the candidate you are interviewing is the person they claim to be. This can be done by finding out what their friends and colleagues say about them and checking if they have any previous work experience.

6 Common Pitfalls of Reference Checking and How to Avoid Them

Reference checking can be difficult and it is easy to make mistakes. The following 6 pitfalls are some of the most common mistakes that employers make during reference checks and how to avoid them: 

1. Not asking suitable questions: One of the most frequent mistakes made during reference checks is not asking enough questions. Employers should always ask about an applicant’s strengths, weaknesses, and any other information that they may have omitted on their resume or in their interview. 

2. Not following up with references: Another common mistake made during reference checks is not following up with references after they have been interviewed. Based on the information that they have gathered, employers should ask for a list of references and be sure to contact them.

3. Mistaking someone else: Another common mistake made during reference checks is confusing a former employee with the one the candidate named. Employers should always make sure to distinguish between their own job and any other positions that candidates have held, even if the candidate was a short-term employee or intern.

4. Do not include references' bias: References should always be given the same treatment that an employer would give a candidate when conducting their own reference checks.

5. Not checking on past employers: Another common mistake made during reference check is not looking up references from the candidate’s past employers.

6. Assuming that an applicant will provide all of the best reference information: One mistake that can be made during a reference check is assuming that an applicant will provide all of the information that a potential employer is looking for. Also, an applicant should be asked to provide only what they feel comfortable sharing.

Conclusion: Start Using Reference Checking Software Now

Reference checking software and services is a must-have for any company that is serious about hiring the best employees. This software helps employers and recruiters to find out whether the candidate is telling the truth about their soft and hard skills related to thier work history,  past employers, references, qualifications etc.

Reference checking software has become more popular in recent years because it has been helping recruiters and employers save time, resources and money. It also helps them to make better hiring decisions by reducing the risk of bad hires.


What background check do I need?

This depends on the industry and type of role you are recruiting for. To determine whether you need reference checks, identity checks, bankruptcy checks, civil background checks, credit checks for employment or any of the other background checks we offer, chat to our team of dedicated account managers.

Why should employers check the background of potential employees?

Many industries have compliance-related employment check requirements. And even if your industry doesn’t, remember that your staff have access to assets and data that must be protected. When you employ a new staff member you need to be certain that they have the best interests of your business at heart. Carrying out comprehensive background checking helps mitigate risk and ensures a safer hiring decision.

How long do background checks take?

Again, this depends on the type of checks you need. Simple identity checks can be carried out in as little as a few hours but a worldwide criminal background check for instance might take several weeks. A simple pre-employment check package takes around a week. Our account managers are specialists and can provide detailed information into which checks you need and how long they will take.

Can you do a background check online?

All Veremark checks are carried out online and digitally. This eliminates the need to collect, store and manage paper documents and information making the process faster, more efficient and ensures complete safety of candidate data and documents.

What are the benefits of a background check?

In a competitive marketplace, making the right hiring decisions is key to the success of your company. Employment background checks enables you to understand more about your candidates before making crucial decisions which can have either beneficial or catastrophic effects on your business.

What does a background check show?

Background checks not only provide useful insights into a candidate’s work history, skills and education, but they can also offer richer detail into someone’s personality and character traits. This gives you a huge advantage when considering who to hire. Background checking also ensures that candidates are legally allowed to carry out certain roles, failed criminal and credit checks could prevent them from working with vulnerable people or in a financial function.

Transform your hiring process

Request a discovery session with one of our background screening experts today.

Want to learn more?